Do you charge mileage and travel time?

In short, you have to pay employees an hourly rate when they're running errands for you and you don't have to, but probably should, reimburse them for mileage at the same time. The most important thing to note is that reimbursing mileage does not release the employer from their responsibility to pay travel time wages.



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Qualified parking exclusion and commuter transportation benefit. For 2023, the monthly exclusion for qualified parking is $300 and the monthly exclusion for commuter highway vehicle transportation and transit passes is $300.

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The standard mileage rate for transportation or travel expenses is 65.5 cents per mile for all miles of business use (business standard mileage rate). See section 4 of Page 3 - 3 - Rev. Proc. 2019-46. However, § 11045 of Public Law 115-97, 131.

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If you decide to bill for travel time, you must assign a billing rate to travel time. If employees record travel time outside normal business hours, you might choose to bill at the standard billing rate during normal business hours, since an employee can't work on a service call for another customer while traveling.

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What Are Reasonable Travel Expenses? Reasonable travel expenses, from the viewpoint of an employer or the IRS, would include transportation to and from the business destination, accommodation costs, and meal costs. Certainly, business supplies and equipment necessary to do the job away from home are reasonable.

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According to the IRS, travel is considered 'business travel' and qualifies for tax-deductible business travel expenses when the travel is 'away from home' for a duration longer than an ordinary day's worth of work.

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Travel reimbursement is when you pay employees back for expenses they incur while traveling for business. The expenses you reimburse employees for depend on your business and reimbursement policies.

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