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Do you count travel days in per diem?

The per diem amount is calculated as a daily rate. For example, if you're traveling to a state where the per diem is $100 per day, you should receive $100 for every day you stayed there on business if your company follows GSA rates. There is a separate meals and incidentals rate for the first and last days.



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Federal per diem rates consist of a maximum lodging allowance component and a meals and incidental expenses (M&IE) component. Most of CONUS (approximately 2,600 counties) is covered by the standard rate of $166 ($107 lodging, $59 M&IE).

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In many cases, travel time is paid at the same rate as regular working hours. However, if employees exceed their normal work hours or if the travel time falls under overtime criteria, it should be compensated at the appropriate overtime rate.

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Step-by-Step Guide to Calculating Travel Times with Decimal Points:
  1. Divide the total distance by the speed to obtain the approximate travel time in hours. ...
  2. Convert the decimal portion into minutes. ...
  3. Interpret the result.


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For example, if an employee travels to a state where per diem is $139 per day, they will receive $130 for each day they stay there on business. For a four-day business trip, that would equal $520 in total.

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Most people are referring to the number of business days traveling or in another city. 30% would be 3 days out of every 2 weeks. You might fly out to visit a client on Sunday, work there Monday through Wednesday, fly home Wednesday night, then work locally the rest of that week and the following week.

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