How do I respectfully decline an Airbnb guest?

First and foremost, be polite! Taking the time to craft a nice message is worth it. Thank the potential Airbnb guest for their inquiry and apologize for not having the property available at their requested time. If you feel that you need to give a reason for your refusal, do so, but keep it short and professional.



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Here are ten key phrases you can use to politely decline requests from guests and clients:
  1. “I apologize for any inconvenience, but unfortunately, we are unable to accommodate that request.”
  2. “I understand your need, but I'm afraid that is not possible at the moment.”


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Don't over-apologize, but show the guests respect and gratitude. Pro tip: Start with an apology and end it with how you're working to improve the situation. Example: “Sincere apologies that (insert what they said here), but I have now (insert how you have improved here).”

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The Airbnb Strict cancellation policy allows guests to receive a full refund if they cancel within 48 hours of booking and at least 14 days before a listing's check-in time. In the event of a cancellation within 48 hours, the guest is only entitled to 50% refund, regardless of how far out the check-in date is.

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There are no penalties for declining, but if you're a Host, there are a few issues to consider when responding to a trip change request from a guest.

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Canceling your reservation for a stay
  1. Go to Trips and select the trip you want to cancel.
  2. Click Show more trip plans, then click Show details.
  3. Click Change or cancel.
  4. Click Cancel reservation.


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Airbnb prohibits security cameras or recording devices that are in or that observe private spaces like bedrooms, bathrooms, or sleeping areas.

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As a guest, you can block a host's dates and cancel as many times as you want, it does not appear on your profile. I have had several guests hold my calendar for months, only to cancel at the very last minute, despite knowing full well in advance they were not coming.

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Guests who cancel will receive an automatic refund if your cancellation policy permits it.

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