What are the types of incidental expenses?

The term incidental expenses typically includes:
  • Fees and tips given to porters, baggage carriers, bellhops/hotel maids.
  • Transportation between places of lodging (or business) and places where meal is taken.
  • Mailing costs associated with payment of employer-sponsored charge card billings.




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What is considered an incidental expense? The Federal Travel Regulation Chapter 300, Part 300-3, under Per Diem Allowance, describes incidental expenses as: Fees and tips given to porters, baggage carriers, hotel staff, and staff on ships.

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Incidentals are costs related to other, larger business costs. These include expenses such as fees and tips to hotel staff, transportation between your hotel and a meal, and the cost of mailing a business-related gift. 2.

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Snacks and continental breakfasts such as rolls, juice and coffee are not considered to be meals. The term "incidental expenses" means fees and tips given to porters, baggage carriers, hotel staff, and staff on ships. It does not include taxicab fares, lodging taxes, or the cost of telegrams, faxes, or telephone calls.

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Incidentals include tips and gratuity given to baggage carriers or train porters. Incidentals do not include purchasing of personal items, such as toothbrushes or soap. Incidentals do not include tips for housekeeping, which should be categorized as a lodging expense.

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Typically, incidental expenses are the additional costs that come with meals, hotel lodging and travel while you're doing business. According to federal guidance, they include things like fees and gratuities paid to hotel staff, drivers, baggage carriers and porters.

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