What can I get reimbursed for on a business trip?

Once you find that you can claim travel expenses, here are some expenses the IRS allows.
  • The cost of travel by bus, car, train, or plane from your home to your business destination.
  • Transportation costs for getting from a train station or airport to your hotel or to get from your hotel to your work or meeting location.




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The IRS allows business travelers to deduct business-related meals and hotel costs, as long as they are reasonable considering the circumstances—not lavish or extravagant. You would have to eat if you were home, so this might explain why the IRS limits meal deductions to 50% of either the: Actual cost of the meal.

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Importance of covering meal expenses of a traveling employee Therefore the employer must reimburse the employee for any meal expenses made. Businesses can also provide the employees with a company credit card or similar means to cover meal expenses during the travel.

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With certain exceptions, hours spent in authorized travel on official business, when an overnight stay is not required, is considered time worked for pay purposes. Exceptions: No compensation is needed for meal times and commuting time between an employee's home and the airport, railroad, or bus station.

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Reasonable business-related expenses for travel, lodging and meals can be paid to employees using a per diem rate or reimbursed for actual expenses. Per diem is a flat rate under an accountable plan for business travel away from home.

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You can deduct business travel expenses when you are away from both your home and the location of your main place of business (tax home). Deductible expenses include transportation, baggage fees, car rentals, taxis and shuttles, lodging, tips, and fees.

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The meal and incidental expense Per Diem rates vary by county, however, the 2022 rates average $93 within the continental United States (CONUS).

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Reach out to your direct manager or company's Human Resources (HR) department to ask for their policy on reimbursement of business travel expenses.

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How do I ask for reimbursement of travel expenses? Politely approach your supervisor with an itemized list of expenses incurred or expected during the travel and offer a clear reason why this travel is critical to your work and the responsibility of the company.

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What are the benefits of business travel for companies?
  • More networking opportunities. ...
  • Meeting prospective clients. ...
  • Face-to-face meetings. ...
  • Experience new cultures & different ways of working. ...
  • Tax write-offs. ...
  • Exposed to higher-profile projects. ...
  • Awarded with points and miles. ...
  • Helps avoid employee burnout.


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State employment laws may also offer more protections. Therefore, employees have a right to refuse travel for concrete and valid reasons. For example, an employee can refuse to travel if they are not given sufficient rest periods between trips or they're required to travel in unsafe conditions.

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To the Internal Revenue Service, a vacation home is just another property as long as it's used for business lodging purposes. As such, your business has the opportunity to write off many of the expenses that it incurs in using and owning the property.

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