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What is BTC in hotel terms?

Hotels guarantee these reservations on the basis of a letter from the company, called a bill to company (BTC) letter, acknowledging the guest as its employee or client and agreeing to pay his bills as per contract.



In the hospitality industry, BTC stands for "Bill to Company." This is a billing arrangement where the guest's room charges and other specified expenses are not paid directly by the individual at checkout, but are instead sent to a pre-approved corporate account for payment. This is a standard procedure for business travelers whose companies have established a "Direct Billing" agreement with the hotel. To facilitate a BTC stay, the company typically provides a "Letter of Authorization" (LOA) or a corporate voucher specifying which charges (e.g., room only, or room plus breakfast) they will cover. The guest is usually still required to provide a personal credit card for "incidental" charges like the mini-bar or spa services, ensuring the company only pays for the pre-authorized business-related expenses.

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