When should you submit travel vouchers?

When you return from your trip, you will have to fill out a Travel Voucher (TV) or the form used to present your travel claim for expenses. Remember: Timing is critical - complete and submit the travel claim/voucher immediately, within 5 calendar days, after returning from official travel.



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Once you complete your trip, DoD policy mandates travel voucher submission within five working days of returning from TDY. By design, information from the approved DTS authorization (cost estimates and assumptions) carries over into the voucher at CREATED.

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Travelers are reminded that it is your responsibility to file your travel voucher within 5 days upon return to minimize any delays in payment to the travel card vendor. Failure to file the voucher will result in the traveler being responsible for the balance due in full upon receipt of the bill.

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A: You should receive your PCS entitlement approximately 14 business days from the date you submit your travel voucher.

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Many experts estimate that a voucher is worth somewhere between a third and a half of its face value. If you ask for cash but an airline offers a voucher, take the voucher only if the face value is at least double the cash offer.

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Refundable fares are generally eligible for a full cash refund. Some tickets, including many basic economy fares, simply cannot be canceled. Some tickets can be canceled for a voucher refund, minus a cancellation fee.

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Many experts estimate that a voucher is worth somewhere between a third and a half of its face value. If you ask for cash but an airline offers a voucher, take the voucher only if the face value is at least double the cash offer.

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Is it better to get a travel voucher or points? Voucher: Far more limited than a refund, these are generally valid for future travel. They may have an expiration date and may be non-transferable. Miles: Usually awarded to frequent flyers, these can be redeemed for award flights on airlines.

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A voucher is a request for reimbursement of expenses incurred during travel. After travel, a traveler creates a voucher from an authorization (auth) to update the estimated costs with actual costs incurred on the trip.

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Block 18a-d: REIMBURSABLE EXPENSES - This is an itemized list for incurred expenses, such as airline tickets, rental car, fuel, public transportation, taxi fare, excess baggage, etc.

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Check document status by logging in to DTS. Go to Official Travel vouchers or authorization, and then look in the Sort by Status column. Or, go to the digital signature page within the document. If you can't access to DTS, contact your Defense Travel Administrator (DTA) to check the status of your document.

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If you won't be able to travel or book a trip before your voucher expires, and your airline's policies don't allow you to extend the deadline by booking a new flight and canceling it, consider calling the airline's customer service. Explain your situation, and politely request an extension on your travel voucher.

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Once approved, the payment system will release the funds. Step 5: Your voucher has been released for payment. Your payment was approved and released by our payment system. The funds should be available within 3-5 business days.

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However, airlines may offer their customers a voucher instead of a refund in such cases. In some situations, a travel voucher may seem more attractive to air travellers than a refund (repayment), as they can use the voucher on future trips with the same airline or other partner airlines to save on ticket costs.

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If you've got a handful of credits or vouchers, don't worry: Most airlines easily allow you to apply up to three or more toward one transaction. Just keep in mind you can generally only use these travel credits for yourself, not someone else.

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