How do I dispute a hotel reservation charge?

Provide any documentation that supports your claim – receipts, emails, notes from conversations. Request a chargeback to remove the charge and be credited to your account. The credit card issuer will contact the merchant (hotel) to investigate the disputed charge.



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What's in this article? If you charge your customers no-show or cancellation fees when they fail to honour their reservation with you, please be aware that they are entitled to dispute these charges with their card issuers – and your customer's card issuers may resolve the dispute in their favour.

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If a hotel refuses to refund customer payments, the Federal Trade Commission (FTC) may step in via an enforcement action.

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The refund will be at the hotel's discretion, so your best bet is to appeal to the management's compassion. Although this is a stressful time, you are more likely to succeed if you can keep as calm and polite as possible.

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If you find yourself in a situation where you need to get a refund on a non-refundable hotel reservation, one of the options you can explore is disputing the charges with your credit card company. Many credit card companies offer benefits that may provide you with recourse in such situations.

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Many hotel stays are refundable as long as you cancel within at least 48 hours. But some aren't. If you leave without making any arrangements, the hotel probably will charge you for the full stay. Experts say hotels consider refund requests on a case-by-case basis.

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In short, a chargeback is a transaction reversal. The guest's bank initiates them to get money back when travelers dispute a charge on their credit card. While this may sound like a refund, it isn't. Service providers (e.g. your hotel) can offer refunds from their side.

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The bottom line
Businesses cannot charge your credit card without authorization. Hotels will typically get your authorization to place a hold on your card for your stay at the time you check in.

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They Cost a Lot of Time & Energy
Once a case is set in motion, it usually takes 60-75 days to settle a dispute. During this process, it's on you to show that your transaction was authorized and legitimate. That means you have to collect and send a lot of documentation to prove your case.

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Typically, free cancellation can be made at least 2-3 days before the check-in date. However, hotels may have different cancellation policies, so always review the terms and conditions. If you cancel the booking one day before your check-in, the hotel may charge a fee from the card you used to make the reservation.

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If you know you need to cancel your reservation, let the hotel know as soon as possible. They may be willing to waive the fee if you give them enough notice. Be polite and explain your situation clearly, whether it's an emergency or a change in plans.

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I would like to cancel my booking (including the reference number). Unfortunately, I will no longer be able to make this date/time. Please let me know when you receive this email and if my booking has been canceled. I apologize if this news causes disruption or inconvenience.

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The two expressions mean exactly what they say. If a reservation is non-refundable, it means you pay for it when you book and you don't get any money back if you cancel the reservation. Free cancellation means that you are not charged anything if you cancel.

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Complaints about a hotel can and should be made to management when your experience is not up to normal standards. If you have a subpar hotel stay, you can direct complaints to hotel employees, like the front desk worker or manager. You can also complain to higher managers if the hotel is a franchised company.

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Here's how:
  1. Log in to the Extranet.
  2. Click Inbox, then Booking.com messages.
  3. Click See contact options.
  4. Click Finance (invoice and payments), then Dispute invoices as the topic.
  5. Click See all contact options , then Message.
  6. Write the reservation number that you're disputing in the text field.


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Understand the hotel reservation rules A nonrefundable reservation – these are slightly cheaper, usually pre-paid, and give the hotel confidence in their inventory. A refundable reservation – these are slightly more expensive and give the traveler flexibility in when they can cancel the room.

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