How do you handle an overbooking guest?

Try to inform the guest about the overbooking before arrival, to prevent disappointments when they arrive. If you can tell them beforehand, the frustration is likely to be less. You can also try to encourage the guests to look for another place to stay themselves, of course, with your assistance when needed.



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Try to inform the guest about the overbooking before arrival, to prevent disappointments when they arrive. If you can tell them beforehand, the frustration is likely to be less. You can also try to encourage the guests to look for another place to stay themselves, of course, with your assistance when needed.

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Overbooking, also known as overselling, is the practice of accepting more reservations than rooms you have available. The term can also refer to overbooked flights - we've all been offered vouchers to leave behind a confirmed reservation or airline ticket and the concept is very similar in hotels.

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Whether you're flying from New York or New Orleans, Lisbon or London, airlines continue overbooking to compensate for “no-shows” all the time. Simply put, they sell more tickets than they have available seats. And it's not an illegal practice.

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As you know by now, double booking is when someone schedules more than one appointment for the same time slot. Overbooking is when someone schedules too much work in one day or when someone accepts more reservations than what is available.

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Call the person involved (if it is a meeting) and ask if you can postpone, saying that you will work around their calendar to reschedule. It goes without saying that you should apologise, but do not admit to double booking; say “something came up”, it seems less unprofessional!

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If your flight is overbooked and you're willing to give up your seat, experts advise negotiating with airline staff to drive up your compensation package before accepting. “Many times you can negotiate for things like a better flight, hotel vouchers, meal vouchers and lounge passes,” Keyes says.

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When you are involuntarily bumped from a flight, you can get cash (a check or credit on your credit card) from airlines. Overbooking is not illegal, and most airlines overbook their scheduled flights to a certain extent to compensate for “no-shows.” Passengers are sometimes left behind or “bumped” from a flight.

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When a flight has more passengers who are ready to fly than there are seats available, airlines must first ask passengers to give up their seats voluntarily, in exchange for compensation, before bumping anyone involuntarily. Airlines may offer passengers incentives, such as money or vouchers, to volunteer.

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