What are classed as incidentals?

Incidental expenses are minor expenses incurred when conducting business or traveling for work. They include things like fees and tips associated with transportation, lodging and dining. Businesses might be able to deduct incidental expenses, but most individuals can't.



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Incidentals are costs related to other, larger business costs. These include expenses such as fees and tips to hotel staff, transportation between your hotel and a meal, and the cost of mailing a business-related gift.

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The term incidental expenses typically includes:
  • Fees and tips given to porters, baggage carriers, bellhops/hotel maids.
  • Transportation between places of lodging (or business) and places where meal is taken.
  • Mailing costs associated with payment of employer-sponsored charge card billings.


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Typically, incidental expenses are the additional costs that come with meals, hotel lodging and travel while you're doing business. According to federal guidance, they include things like fees and gratuities paid to hotel staff, drivers, baggage carriers and porters.

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Incidental Charges are considered any extra charges that you have not already paid like your room and taxes. Usually we hold certain amount of money to cover potential Food & Beverage charges to the room, phone calls, parking, movies, etc.

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What this breaks down to, essentially, is allotting percentages of your anticipated monthly income into one of three categories: Essential Expenses (50% of monthly income) Savings/Debt Payment (20% or more of monthly income) Incidental Expenses (30% or less of monthly income)

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Hotel incidental deposits can be as little as $25 per night, but often are more like $100 or $150 per night, depending on the cost of your room and the length of the stay. But those prices can skyrocket during peak travel seasons and at luxury hotels.

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Unexpected expenses are those expenses you did not see coming. An example would be going for your inspection of your car and not passing because there is something that must be repaired. This is something that can be included in your budget as part of your savings plan.

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One of the most common types of percentage-based budgets is the 50/30/20 rule. The idea is to divide your income into three categories, spending 50% on needs, 30% on wants, and 20% on savings. Learn more about the 50/30/20 budget rule and if it's right for you.

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Incidental Charges are considered any extra charges that you have not already paid like your room and taxes. Usually we hold certain amount of money to cover potential Food & Beverage charges to the room, phone calls, parking, movies, etc.

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When you check in to a hotel, they typically will ask for a credit card to put on file. The hotel will then put a hold on your card to account for any incidentals or other charges during your stay, such as room service or perhaps Wi-Fi fees (yes, some places still charge for that).

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On average, hotel incidental charges can range from $25 to $100 per day, but this can be higher in luxury hotels or during peak travel seasons. It's essential for guests to review their hotel's policies and inquire about any potential incidental charges during check-in to avoid surprises on their final bill.

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It's worth noting that even if a hotel accepts cash, they may still require a credit card or a cash deposit for incidentals such as room service or damages. This is to ensure that they have a form of payment on file in case of any additional charges during your stay.

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