Who pays travel expenses?

Employers generally pay for your travel expenses when you are traveling as part of your job. They may be covered at the time of the expense by providing an allowance, an employee credit card, or a prepaid card. However, some businesses may have you pay the expenses and then reimburse you.



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Employers generally pay for your travel expenses when you are traveling as part of your job. They may be covered at the time of the expense by providing an allowance, an employee credit card, or a prepaid card. However, some businesses may have you pay the expenses and then reimburse you.

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Typically, travel time pay for non-exempt employees is obligatory, applying to both salaried and hourly employees. Exempt employees are considered those providing professional or managerial work.

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Personal expenses, such as a new pair of shoes, don't count, even if you're traveling when you make the purchase.

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Generally, employees should be compensated for all time spent traveling during regular business hours, and under the FLSA, travel time associated with overnight stays is generally considered compensable work time when it “cuts across the employee's workday.”

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According to the IRS, travel is considered 'business travel' and qualifies for tax-deductible business travel expenses when the travel is 'away from home' for a duration longer than an ordinary day's worth of work.

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One of the most common travel expenses is accommodations and lodging. This can include anything from a hotel room to an Airbnb rental. If you need to pay for overnight accommodations on a work trip, whether that's a hotel or other type of lodging, it counts as a travel expense.

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