How do hotels handle guest complaints?

The Basics Of Handling Complaints
  • 1 – Listen. It's possible that the guest(s) who are complaining may be angry or upset. ...
  • 2 – Empathize And Apologize. People want to be heard and validated. ...
  • 3 – Find The Root Of The Problem. ...
  • 4 – Offer A Solution. ...
  • 5 – The Follow-Up. ...
  • Take Notes. ...
  • Isolate The Situation.




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Common hotel guest complaints
  • In-room cleanliness concerns.
  • Unpleasant odors (e.g., smoke, pets)
  • Problems with the temperature (too hot or too cold)
  • Trouble with the Wi-Fi.
  • A lack of free services or amenities.
  • The hotel is too noisy.
  • Too much traffic near guest rooms.
  • Lack of customer service.


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If you feel your issue was not resolved, contact the regional manager or another senior executive if the hotel or motel is part of a chain. Depending on the type of complaint, if it is not resolved, you may also contact the local health department or the state consumer protection office.

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Unusual Complaints Sometimes guests demand something that simply is unwarranted or impossible to deliver such as they may complain about the absence of a swimming pool, lack of public transportation, bad weather and so on. Hotels generally have little or no control over the circumstances surrounding unusual complaints.

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Types of Common Guest Complaints in Hotels
  • Service Related Complaints. Are usually associated with the hotel service. ...
  • Attitudinal Complaints. ...
  • Mechanical Complaints. ...
  • Unusual Complaints. ...
  • Room Related Complaints. ...
  • Complaints Due to Food and Beverage.


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Common hotel guest complaints Unpleasant odors (e.g., smoke, pets) Problems with the temperature (too hot or too cold) Trouble with the Wi-Fi. A lack of free services or amenities.

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Nervous or evasive guest or visitor attitudes, overly concerned with privacy. Denial of access to room or refusal of room cleaning for extended stay. Insistence on cash payment. Attempts to gain access to restricted areas.

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Customer dissatisfaction has far-reaching effects on your business because customers will not patronize brands that they do not trust. More than affecting your sales and revenue, customer dissatisfaction can also lead to poor brand reputation which has a long-term impact on your brand.

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Resolving hotel chargebacks Once you understand the reason code connected with a chargeback, you may determine the root cause of the dispute and send a response that includes the necessary compelling information to increase your chances of winning the case.

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Many hotel stays are refundable as long as you cancel within at least 48 hours. But some aren't. If you leave without making any arrangements, the hotel will probably charge you for the full stay. Experts say hotels consider refund requests on a case-by-case basis.

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Here's a list of common threats that hotels face:
  • Pandemics.
  • High taxes.
  • Rigid labor market.
  • Safety Emergencies.
  • Disorderly conduct.
  • Airbnb.
  • Intense competition in the industry.
  • Terrorism and political uneasiness.


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